Call for Proposals

Please note: The Call for Proposals is now closed.

We are no longer accepting proposals for Breakout Sessions or the Poster Session for the 2008 OSEP Project Directors’ Conference.

Presenter Notification
Audio/Visual Equipment
Breakout Session Information
Poster Session Information

Presenter Notification

Notifications have been sent to everyone who submitted a proposal to present at the Breakout Sessions or the Poster Session. Accepted presenters received guidelines for their presentations with details about how to proceed. Click here to review the 2008 presenter guidelines.

If you have not heard about your proposal acceptance, or if you have questions about accepted presentations may be directed to osep-meeting@air.org.

Audio/Visual Equipment

Breakout Session

We will provide an overhead projector (not and LCD) and screen (or a flipchart with markers) in each room, based on the presenter’s request. Please send an email to mperry@air.org if you will need these items. Presenters are responsible for costs incurred for any additional equipment. Below you will find information about how to acquire additional audiovisual equipment. You are welcome to bring your own laptop and LCD projector.

If you are presenting and will require additional audio/visual equipment for your presentation, please contact PSAV® Presentations Services at the Marriott Wardman Park Hotel. If you have any questions, or do not see a specific item on the list that is needed for your presentation, please contact the PSAV office at 202-332-4178; please refer to the 2008 OSEP Project Directors’ Conference.

Click on the following link to open the PSAV Equipment Order Form that you may complete and fax to PSAV at the hotel.

Poster Session

Each poster presentation will have access to one six-foot table with a tablecloth and two chairs. A three-panel poster board may be provided to poster presenters at a cost of $15, or presenters may bring their presentations already posted on a board of their own. Tape, glue, and pushpins will be given to each presentation, upon request, at no charge. Additional AV is also available; however, presenters are responsible for all costs incurred for using additional equipment. Presenters should inform Michelle Perry if their presentations will require the use of electronic equipment to ensure that their presentations are situated near an outlet. Please refer to the information above for PSAV® Presentation Services under "Breakout Session" for your AV needs.

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Breakout Session Information

Breakout sessions are opportunities for participants to share and discuss ideas, issues, and effective practices for unifying preparation, research, practice, and policy for improving results for children with disabilities. Breakout sessions should be focused around a topic of interest that is stimulating and addresses multiple perspectives.  All sessions will include discussion questions that are specifically designed to challenge current thinking and provoke thoughtful discussion. Breakout sessions will be scheduled for 1 hour.  At least 30 minutes of this time should be focused on discussion. These sessions will occur at various times throughout the conference. Presenters can expect an audience of 35-50 persons. In preparing sessions, leaders should limit the number of presenters to allow sufficient time for audience participation and discussion.

Review Criteria for Proposal and Rationale

The selection of the 2008 presentations is based on the recommended topic strands above. All proposals are reviewed and ranked by a review committee.

In the selection process, preference is given to proposals that

• address multiple aspects of the research-to-practice continuum, such as research, training, professional development, and technical assistance;
• include an evaluation that focuses on the impact of the proposed practice or strategy;
• are research-based or use evidence-based content and/or pedagogy;
• represent collaboration among multiple stakeholders;
• offer an innovative approach to addressing a critical issue; and
• include practitioners as members of the presentation team.

If you have not heard whether your proposal was accepted or not, please send an email to osep-meeting@air.org.

Accommodations for Persons with Disabilities

If you were selected to present, you should have received further guidance on how to accommodate your presentation for persons with disabilities, which must be incorporated into your session format.

Handouts

Presenters are strongly encouraged to provide copies of their presentations at the conference. AIR will not make copies of the presentations for distribution.

Presentations for Post-Conference Webpage

All presentations will be shared on the conference website with participants after the conference has closed. We encourage you to send us your presentations in advance of the conference, or you may bring copies of your presentation electronically via an external drive (such as a USB or mass storage device) or on CD to the conference registration desk. Alternately, presentations may be emailed to osep-meeting@air.org after the conference. All of the presentations will be included on a post-conference webpage as a resource to participants and others.  

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Poster Session Information

The Poster Session will be held on Monday, July 21, 2008, at the Marriott Wardman Park Hotel in conjunction with the conference reception. This session will provide an opportunity for participants to share the work of their individual projects with other conference participants. These 2-hour “spotlights” are an important aspect of the conference and therefore are presented during a time that is distinct from the rest of the conference proceedings.

Presenters are asked to prepare a tabletop display that illustrates the important aspects of a project and to remain available for individualized, informal discussions of the project’s components. Acceptance to display a poster requires that you (or a co-presenter) remain with your display for at least the first scheduled hour and that you remove it promptly at the end of the 2-hour period. Displays must remain intact throughout the entire Poster Session. No more than two (2) presenters will be allowed to register as co-presenters for each poster session and due to space limitations only one tabletop display will be allowed for each grantee or project.

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